Archives preserve unique, often irreplaceable documents that help tell important stories about the past. To make sure others get a chance to use our collections, we set some rules that all researchers need to follow. When you come to the Archives for the first time, staff will have you fill out a registration form (attached below). By signing this form, you are agreeing to follow the following rules:
- Keep Archival material in the reading room
- All researchers using archival materials need to fill out an annual registration
- Bring a photo ID to your first visit(a student ID, drivers license, passport, military ID, or any official ID with a photo and your legal name will work)
- Bring only what you need for note taking: pencil and paper, personal computer, mobile devices, camera. NO PENS--but we have pencils you can borrow.
- No food or drink around the documents--including gum and cough drops
- Put bags, personal items, and bulky clothing in the Archives lockers or coat rack. Please be respectful with your cell phone
- When you request a box, Archives staff will fill out a call slip and check out the box/book to your library account
- You'll get to work with one box at at time--please only take out one folder and keep the documents in order
- Handle materials carefully--even if they don't look old: lay items flat on the table, turn pages one at a time, avoid writing on or placing personal items on top of materials. If you're not sure how to best handle/copy something, ask a staff member.
- If you photograph materials, please turn off your flash. If you need to copy or scan something ask staff first.
- You can feature or quote our archival materials for class projects. However, if you want to publish materials from the archives publicly, there may be copyright issues involved. Ask staff about policies.
- When you're done working, please let a staff member know if you're done or you'd like your materials put on hold. We can put up to 6 boxes/items on hold for 30 days
- The Archives are for everyone. These rules and staff directions exist to protect our materials and researchers--please respect both while you visit. Archives staff reserve the right to ask researchers to leave if they fail to abide by Archives rule